Accountant

    JOB PURPOSE

• To support the effective management of the SACCOS financial operations by maintaining accurate accounting records, preparing financial reports, monitoring financial transactions, ensuring compliance with applicable laws and regulations, and providing reliable financial information for decision making.

Job description

• Control all society’s cash transactions.
• Prepares quarterly economic performance report for the manager.
• Preparation of the society’s final accounts.
• Preparation of monthly financial management report.
• Prepares society financial quarterly reports for board of directors.
• Prepares and monitors annual society budget with assistance from the budget committee.
• Supervising all the society’s financial activities when the Departmental Heads are not present.
• Tax administration. Filing of statutory returns and ensures they are paid on time
• Compiles all society’s daily transactions and summarizes all the work done in accounts covered by the employees from all departments/ sections.
• Providing periodic report to the manager on the affairs of the cash balances.
• Ensures that all cash transactions involving the co-operative expenditure are properly authorized.
• Keeps custody of cheque books and is responsible to the senior manager for drawing of all cheques.
• Maintains adequate liquidity reserve in accordance with rules and regulations.
• Assists in organizing mobile banking services and reconciliation of the same.
• Receives, verifies and banks cheques for payment to members.
• Prepares daily deposits in the commercial banks and reconciliation of the same.
• Maintaining up to date fixed asset register
• Performs Payroll authorizations and reconciliation
• Ensures weekly reconciliations of petty cash
• Rental management by ensuring correct invoicing, reconciliation and filling of returns
• Responding to members queries regarding finance department
• Prepares cash summarizes and reports.
• Assists in preparing tellers’ training and education programmes.
• Carries any other duties connected with cash transactions as instructed by the Manager.
• Ensures reconciliation of all ledger Accounts and ensure the ledger accounts balances at all times.
• Ensuring SASRA compliance reports are forwarded and any other statutory report.
• Reports in writing immediately to the senior manager irregularities such as : Forgery, Theft, Misappropriation, Staff misconduct, Misbehaviour discovered and take appropriate measure without delay.
• Supervise accounts assistants and ensure they are optimized.
• Any duties that may be assigned from time to time.

Knowledge, Skills and Experience

• Office Management & Administration
• Banking operations (Legal aspects, Practices & Procedures)
• Budgeting process (Preparation, monitoring, and analysis)
• Organizational & Planning
• Decision making & Judgement
• Public speaking and presentation techniques
• Monitoring of Internal controls
• Reporting (Informational, Analytical, statutory & Executive reports)
• Cash Flows preparation and monitoring
• Data analysis and presentation
• Procurement process
• Developing and implementing accounting policies.
• IFRS standards, and SASRA guidelines
• Financial reporting (Analysing and reporting on financial performance).
• Prevailing Sacco Regulatory framework
• Business Performance Analysis (key Operating & Financial metrics)
• Problem-solving and analytical skills