Administrative Assistant
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Industry Education / Teaching Founded N / A Type Private Website https://www.umma.ac.ke Address P. O. Box 713 Kajiado Kajiado County 01100 Kenya
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Job Purpose
- The Administrative Assistant, Department provides efficient administrative and clerical support to ensure smooth day-to-day operations of the Department and effective support to staff and students.
Key Responsibilities / Duties / Tasks
- Provide administrative and secretarial support to the Department.
- Manage correspondence, records, filing systems, and data entry.
- Schedule meetings, prepare agendas and minutes, and coordinate departmental activities.
- Support coordination of online teaching, examinations, and student-related activities.
- Assist in preparation of reports, budgets, and procurement documents.
- Respond to inquiries from staff and students and provide frontline support.
- Maintain inventory of office equipment and learning resources.
- Ensure confidentiality and proper record management.
Key Performance Indicators (KPIs)
- Timeliness and accuracy of administrative support
- Quality of records management and documentation
- Responsiveness to staff and student inquiries
- Efficiency of departmental operations
Qualifications Academic Qualifications:
- Diploma or Bachelor’s degree in Business Administration, Office Administration, or a related field from a recognized institution.
- Professional Experience: At least 2–3 years’ experience in an administrative role, preferably in a higher education environment.
- Skills and Competencies: Proficiency in ICT and office applications.
- Strong organizational and timemanagement skills.
- Excellent communication and interpersonal skills.
- Attention to detail and ability to maintain confidentiality.