Administrative Assistant - Kisumu

Key Responsibilities: Coordinate all project supplies for PBIDS 2.0 supported activities in the main sites - Kisumu, Nairobi and Isiolo and additional Detect sites Work with the field team leads to request and make follow-up on procurement of goods and services. S/he must ascertain goods and services are delivered on time, with stated specification, standard and verify invoices against goods delivered. Ensure frequent update of stock database to show both stock-in and out. Assist in verification of invoices and bills from the field office before payments are made. Participate in preparation of budget on project supplies, workshops and conferences, study participants’ reimbursements and request on transport. Document project vehicle mileage, track and update reports on vehicle maintenance Participate in project meetings, prepare the relevant correspondence for the field teams Ensure day-to-day smooth operations of administrative functions of the department. Undertake other duties as may be assigned by the immediate supervisor Vacancy Requirements: Diploma in Business Administration, Management, Fleet Management, Public Administration, Purchasing and Supplies Management, or any other relevant and equivalent qualification from a recognized institution.    Mandatory Proficiency in computer applications; and    Mandatory Planning skills    Mandatory Communication and reporting skills    Mandatory Interpersonal skills    Mandatory Team player    Mandatory