Job Purpose/Summary The administration assistant works as a key member of the GSMC team in ensuring that all the Academic and administrative deliverables are completed on time and in an effective manner. Key Roles and Responsibilities Assistance with the preparation of GSMC administrative documents such as budget tracking, processing invoices, petty cash management, and initiating low-value procurement of office and academic supplies. ROPs, contracts, PRs, invoices, TOR etc. Assisting in organizing meetings, conferences, open days, and other university events. This will also involve booking venues, arranging catering, and managing logistics. Providing basic HR support, such as maintaining staff records, assisting with recruitment logistics, and coordinating staff onboarding/orientation programs. Assisting students with basic queries regarding admissions, schedules, and general welfare, directing them to appropriate departments as needed. Support communication and coordination efforts for academic programs in WhatsApp groups and offer emerging updates alongside the coordinators, manager and the teaching assistant. Relevant Experience and Qualifications Diploma or bachelor’s degree in business administration or ICT related course, Public Administration, Social Sciences for example Education, Human Resource Management, Law At least one to one year of administrative experience in a university, public or private sector. Proficiency in computer applications, including Microsoft Office Suite and sometimes Enterprise Resource Planning (ERP) systems, is a standard requirement. Excellent written and verbal communication skills. Strong organizational, communication, and interpersonal skills. Integrity and confidentiality.