About this role
Role Objective Our client, a well-established mid-tier law firm, is looking to recruit a highly organized and dependable Administrative Secretary – Legal. The successful candidate will play a key role in supporting office operations and providing administrative assistance within a busy legal environment. Core Duties and Responsibilities Oversee daily administrative workflows to ensure smooth office operations Maintain organized filing systems, records, and registers for easy access and retrieval Handle incoming and outgoing communications, including emails, phone calls, and official correspondence Keep office records such as library registers updated and well-managed Support communication between legal staff and their assistants, ensuring timely message delivery Scan, file, and archive documents accurately Assist in preparing, processing, and tracking documents and invoices Prepare payment vouchers and support basic financial documentation processes Monitor office cleanliness and ensure a conducive working environment Manage calendars, appointments, and meeting schedules for partners and team members Prepare meeting notes, summaries, and reports as required Manage front desk operations and ensure professional handling of all inquiries Draft, type, and format documents as needed by legal staff Assist in petty cash management and basic budget tracking for administrative expenses Ensure timely settlement of subscriptions, statutory payments, and utility bills Act as a link between the firm and external parties such as clients, suppliers, and regulatory bodies Support planning and coordination of meetings, events, and internal activities Manage procurement and inventory of office supplies Coordinate travel arrangements including bookings, accommodation, and related logistics Address office maintenance issues and ensure operational continuity Carry out any other assigned administrative duties Job Specifications and Qualifications Diploma in Law, Business Administration, Communication, or a related discipline Minimum of 2 years’ relevant experience in a similar role Proficiency in Microsoft Office applications Key Competencies Strong organizational and multitasking abilities Good analytical thinking and problem-solving skills Ability to handle sensitive information with confidentiality Professionalism and high ethical standards Adaptability in a fast-paced work setting Excellent written and verbal communication skills go to method of application »