Assistant Office Administrator
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We are recruiting on behalf of our client, a growing construction company, for a vibrant, proactive, and highly organized Administrative Assistant to support day-to-day office operations, client coordination, and administrative activities.
This is not a purely desk-based administrative role. The successful candidate will interact with clients, coordinate follow-ups, support management, assist with basic accounting and sales activities, and help ensure that day-to-day operations run smoothly.
Experience as a Personal Assistant and exposure to the construction industry will be an added advantage.
Key Responsibilities
- Manage day-to-day office administration and secretarial duties.
- Handle front-office activities and client enquiries.
- Receive, respond to, and follow up on client requests.
- Coordinate meetings, appointments, schedules, and correspondence.
- Maintain organized company records and documentation.
- Support management with daily administrative and operational activities.
- Coordinate client follow-ups and service requests.
- Assist with preparation and tracking of quotations, invoices, and other documents.
- Provide basic accounting and administrative support.
- Support sales and client engagement activities.
- Follow up with clients, suppliers, and service providers where required.
- Assist in coordinating project-related administrative requirements.
- Maintain professional communication with clients and stakeholders.
- Handle multiple priorities and meet deadlines.
- Identify administrative gaps and take initiative to resolve them.
Qualifications & Requirements
- Diploma or Degree in Secretarial Studies, Business Administration, Office Administration, or a related field.
- BCom (Accounting) or accounting knowledge will be an added advantage.
- Previous experience as an Administrative Assistant, Personal Assistant, Office Administrator, or similar role is preferred.
- Experience working in a construction-related environment will be an advantage.
- Strong spoken and written communication skills.
- Excellent client service and relationship management skills.
- Good working knowledge of Microsoft Office, particularly Excel.
- Basic accounting knowledge.
- Strong organizational and multitasking abilities.
- Good problem-solving skills.
- Ability to work independently and take initiative.