Assistant Office Administrator I - 3 Posts

Duties & Responsibilities

• Managing office correspondence, filing system, confidential records and ensuring proper documentation and archiving as per records management policy;
• Drafting letters, memos, circulars, reports and other official documents;
• Managing office supplies, requisitions, inventory and ensuring accountability of office equipment and assets;
• Handling incoming and outgoing calls, visitors and inquiries and ensuring professional front office management and customer care;
• Ensuring compliance with public service administrative procedures, etiquette and protocol;
• Preparing monthly administrative reports and assisting in preparation of budgets and work plans for office operations;
• Supervising junior office staff, secretaries, receptionists and clerical officers;
• Ensuring confidentiality, integrity and security of official information and documents;
• Any other administrative duty as may be assigned.

Job Requirements

For appointment to this grade, a candidate must have:

• Be a Kenyan Citizen;
• Have a Bachelor’s Degree in any of the following fields from a recognized institution Information Technology/Computer Science, Office Management, Business Administration, Business Management, Public Administration, Secretarial Studies, Commerce or its equivalent;
• Demonstrated good leadership, supervisory and administrative skills.