Board Liaison Officer

Key Responsibilities

Board Meeting Coordination

• Schedule and organize board and committee meetings (Governance, Finance, Development/Fundraising, Program committees, etc.)
• Prepare and distribute board packets, agendas, financial reports, and program updates in advance of meetings using all Electronic means.
• Record accurate minutes; track motions, votes, and action items, following up to ensure completion

Communication & Liaison

• Serve as the central point of contact between board members, CEO/GM through CEO office
• Relay updates on programs, finances, and organizational needs to keep the board informed between meetings
• Support communication flow among board committees, especially fundraising and governance committees

Governance & Compliance Support

• Maintain corporate records: bylaws, board policies, resolutions, minutes, and conflict-of-interest disclosures
• Track board member terms, attendance, and committee participation
• Support compliance with state nonprofit regulations
• Assist with insurance renewals and annual filings as needed

Board Development & Engagement

• Support board recruitment, onboarding, and orientation for new members
• Coordinate board training on nonprofit governance, fiduciary duty, and fundraising responsibilities
• Track board giving and help facilitate board members' fundraising and ambassador activities
• Help plan board retreats and strategic planning sessions

Documentation & Reporting

• Maintain an organized archive of governance documents and historical board records
• Prepare briefing materials and dashboards on progress toward strategic goals
• Support preparation of materials for external audits, grant reporting, or accreditation reviews

Stakeholder & Event Support

• Coordinate board attendance at fundraising events, galas, and donor cultivation activities
• Support relationship-building between CEO/GM, Board members, major donors, and community partners
• Manage correspondence with board members on governance and mission-related matters through CEO/GM office

Qualifications

Required

• Bachelor's degree in nonprofit management, public administration, business, or related field (or equivalent experience)
• 3+ years of experience in nonprofit administration, governance, executive support, or board relations
• Excellent written and verbal communication skills
• Strong organizational skills and high attention to detail
• Discretion in handling confidential board, donor, and organizational information
• Proficiency with office software and board management platforms (e.g., BoardEffect, Diligent, OnBoard)

Preferred

• Experience working directly with a nonprofit board of directors
• Familiarity with nonprofit governance best practices (BoardSource standards, Sarbanes-Oxley-inspired nonprofit policies)
• Knowledge of reporting requirements
• Experience supporting fundraising or development functions
• Notary public certification (a plus)