Data Collectors

Responsibilities

Under the guidance of the project team, the Data Collectors will:

• Participate in orientation and training on data collection procedures, tools and quality assurance requirements.
• Conduct systematic reviews of health facility records, registers, patient files and other relevant health documentation.
• Identify eligible records and accurately extract required information using approved data collection tools.
• Verify the accuracy, completeness and consistency of information across different source documents.
• Capture and submit data using designated electronic data collection platforms.
• Identify and document missing information, inconsistencies, discrepancies and other data quality gaps.
• Review submitted data and address identified errors in consultation with the supervisor.
• Provide regular progress updates and report any challenges encountered during data collection.
• Maintain strict confidentiality and adhere to research ethics and applicable data protection requirements.

Successful Consultants Will Be Expected To

• Be available for the agreed assignment period and scheduled field activities.
• Demonstrate professionalism and ability to work collaboratively with health facility personnel.
• Adhere to research ethics, confidentiality and data protection requirements.
• Sign the required confidentiality and data protection agreements.

Key Deliverables

• Completed data collection forms: Accurate and complete electronic data collection forms for all assigned health facility records reviewed.
• Verified data records: Data that have been reviewed and cross-checked against relevant source documents to ensure accuracy, completeness and consistency.
• Data quality issue logs: Documentation of missing information, inconsistencies, discrepancies and other data quality gaps identified during record reviews.
• Clean and validated datasets: Reviewed datasets incorporating verified corrections and addressing identified data entry errors.
• Progress reports: Regular updates on data collection progress, records reviewed, completed activities and challenges encountered.
• End-of-assignment report: A brief summary of completed activities, records reviewed, key data quality issues identified and lessons or challenges encountered.

Required Qualifications

• A minimum Diploma in Health Records and Information Management, Nursing, Clinical Medicine or Public Health.
• Previous experience in health data collection, medical record reviews, data abstraction, research or data quality assessment.
• Good understanding of health facility documentation systems and routine health information management processes.
• Experience working with health facilities and county health teams.
• Experience in Maternal, Newborn and Child Health (MNCH), immunization services or other health research activities will be an added advantage.
• Proficiency in using electronic data collection platforms such as KoboCollect, ODK or REDCap.
• Strong attention to detail and demonstrated ability to maintain accurate and complete records.
• Good communication, organizational and reporting skills.
• Ability to work independently and meet agreed timelines