Deputy Director, Administration

Job Purpose:

• Reporting to the Director, Corporate Services, the jobholder will be responsible for planning and implementing activities in the Administration Division. 

Key responsibilities 

• Developing, reviewing and implementing administration policies and procedure;  
• Overseeing office transport services;  
• Ensuring that the KNBS motor vehicles and motor cycles are well maintained, serviced and in good working conditions;  
• Ensuring administrative services are effectively coordinated and managed within KNBS;  
• Controlling and monitoring location and movement of vehicles and equipment;  
• Overseeing implementation of maintenance schedule, insurance of vehicles and buildings;  
• Identifying risks and hazards and ensuring protection and measures are in place maintenance  
• Coordinating provision of office administrative services;  
• Identifying unserviceable and obsolete assets for disposal;  
• Managing of office space and equipment;  
• Ensuring timely payments of all bills for common services;  
• Reviewing and approving reports on operations, maintenance and utilization; 
• Identifying risks and hazards and ensuring protection and mitigation measures are in place; 
• Undertaking any other duties, lawfully assigned by the supervisor. 

Requirements for Appointment  

• Cumulative service period of fifteen (15) years relevant work experience, three (3) of which should have been in the Grade of Assistant Director, 
• Administration or in a comparable position;  
• Bachelor’s Degree in Business Administration/Management, Social Sciences, Public Administration, Political Science, Building Economics, Estate 
• Management, Property Management and Valuation, Facilities Management, or any other relevant and equivalent qualification from arecognized institution; 
• Master’s Degree in, Business Administration/Management, Social Sciences 
• Public Administration, Political Science Land Economics, Building 
• Economics, Estate Management, Property Management and Valuation, 
• Facilities Management or any other relevant and equivalent qualification from a recognized institution;  
• Membership to a relevant professional body where applicable and in good standing;  
• Leadership Course lasting not less than four (4) weeks from a recognized institution;  
• Proficiency in relevant computer application; and  
• Shown merit and shown ability as reflected in work performance and results.