Driver Coast Region

Position Summary

• InformAction is inviting applications for the position of Driver & Logistics Support Officer.
• The successful candidate will be responsible for providing safe and reliable transportation while also supporting the organisation with basic logistics, field activities, workshops and other operational requirements.
• Please provide accurate information in all sections of this form. Only shortlisted candidates will be contacted for the next stage of the recruitment process.

Key Responsibilities

Driving and Transportation

• Provide safe, reliable and timely transportation for InformAction staff, consultants, partners and other authorized passengers.
• Drive staff to and from official meetings, field activities, workshops, trainings and other assignments as authorized.
• Undertake local and out-of-town travel, including travel to rural and difficult-to-access locations when required.
• Plan routes in advance and consider traffic, road conditions, weather, security and expected travel times.
• Ensure that passengers are transported safely and professionally at all times.
• Maintain punctuality and communicate promptly where delays or changes to travel arrangements arise.
• Comply with all applicable traffic laws and organizational requirements relating to official travel.
• Maintain appropriate confidentiality and discretion regarding information obtained while transporting staff and other passengers.

     Vehicle Management and Maintenance

• Conduct routine checks of the assigned vehicle before and after journeys.
• Check essential items including tires, oil, coolant, fuel, lights, brakes and other basic vehicle requirements.
• Report mechanical faults, damage or other concerns immediately to the supervisor.
• Ensure that vehicle servicing and repairs are undertaken as scheduled and properly documented.
• Keep the assigned vehicle clean and in good working condition.
• Maintain required vehicle documents and ensure that they are available and valid.
• Ensure that the vehicle has the necessary emergency equipment, tools, and spare tire.
• Maintain accurate vehicle log sheets, fuel records, mileage records, and other required documentation.
• Report accidents, incidents, traffic violations or vehicle damage promptly and in accordance with organizational procedures.

Logistics and Field Activity Support

• Provide basic logistical support during workshops, trainings, meetings, field visits, and other organizational activities.
• Assist with the collection, transportation, loading, unloading and arrangement of equipment and materials required for activities.
• Support venue preparation, including arranging materials and basic equipment before activities begin.
• Assist with transportation and coordination of participants where required and authorized.
• Collect and deliver documents, supplies, equipment and other materials as assigned.
• Support staff in ensuring that logistical requirements are confirmed before field activities commence.
• Assist with purchasing or collecting approved supplies and ensure that relevant receipts and supporting documentation are submitted.
• Support the movement and safe handling of organizational assets and equipment.
• Provide practical support to program and administrative teams during field activities as required.

Planning and Coordination

• Confirm transport and logistical requirements with the relevant staff member before an assignment.
• Plan journeys and logistical activities to ensure that tasks are completed within the required timelines.
• Communicate effectively with staff, participants, suppliers, venues and other relevant persons when carrying out assigned duties.
• Inform the supervisor of any logistical challenges that may affect an activity and propose practical solutions where possible.
• Prioritize tasks appropriately when handling multiple assignments.
• Maintain flexibility when program activities or travel arrangements change.

Safety and Security

• Prioritize the safety of passengers, staff, equipment and other organizational assets at all times.
• Follow InformAction’s security  and safety procedures during travel and field assignments.
• Exercise appropriate judgment when driving in unfamiliar, remote or challenging locations.
• Report security concerns, road incidents, and other risks to the relevant supervisor.
• Avoid driving when conditions or the vehicle present an unreasonable safety risk and immediately report such concerns to the supervisor.
• Support staff in following applicable security and safety procedures during field activities.

Accountability and Compliance

• Maintain accurate records relating to vehicle use, fuel, mileage, servicing and other assigned logistical activities.
• Account for any funds provided for authorized purchases or logistical activities and submit the required receipts and balances.
• Ensure that organizational vehicles, equipment, and other resources are used only for authorized purposes
• Comply with InformAction’s policies and procedures, including those relating to safeguarding, PSEAH, fraud prevention, whistleblowing, data protection, security and occupational health and safety.
• Maintain professional conduct when representing InformAction during official travel and field activities.
• Report any suspected misuse, loss, damage or unauthorized use of organizational resources through the appropriate channels.

General Support

• Provide reasonable administrative and operational support to the organization when required and where such duties are consistent with the position.
• Work collaboratively with programme, finance, administration and other teams to support smooth implementation of organizational activities.
• Perform any other duties assigned by the supervisor that are consistent with the objectives of the position.

Qualifications

• A valid Kenyan driving license appropriate for the vehicles assigned to the position.
• A diploma in social sciences or related fields. A degree would be an added advantage.
• A minimum of three years’ professional driving experience, preferably within an NGO, development organization, private sector company or other institution.
• Demonstrated experience driving, including rural and difficult road conditions, preferably a resident in one of the focus counties with extensive knowledge of the road network.
• Basic knowledge of vehicle maintenance and troubleshooting.
• Basic computer literacy.
• Basic understanding of logistics and administrative support.
• Experience supporting workshops, trainings, meetings, field activities or similar events is an added advantage.
• A valid Certificate of Good Conduct may be required at the appropriate stage of the recruitment process.
• Knowledge of Kenya’s road network
• Basic knowledge of occupational health, safety and security practices relevant to driving and field travel.

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