About this role
Role Objective
- Our client, a well-established medium size law firm, is seeking to recruit a highly organized and dependable Legal Secretary The successful candidate will play a key role in supporting office operations and providing administrative assistance within a busy legal environment.
Core Duties and Responsibilities
- Provide general administrative support in legal matters, including family, corporate, commercial, and conveyancing cases.
- Manage office records, files, and case documents to ensure they are properly organized and up to date.
- Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.
- Assist in preparing, typing, and formatting legal documents such as contracts, agreements, and court-related paperwork.
- Maintain calendars and schedule meetings, consultations, and court-related appointments.
- Facilitate communication between lawyers, clients, and external parties such as courts.
- Receive, scan, file, and securely store legal documents and client records.
- Prepare basic administrative documents such as invoices, payment vouchers, and office reports.
- Assist in tracking deadlines, case progress, and other important client matters.
- Ensure smooth coordination of office activities to support efficient delivery of legal services.
- Perform any other administrative or support duties as assigned by legal staff.
Job Specifications and Qualifications
- Diploma in Law, Business Administration, Communication, or a related discipline
- Minimum of 2 years’ relevant experience in a similar role
- Proficiency in Microsoft Office applications
Key Competencies
- Good analytical thinking and problem-solving skills
- Ability to handle sensitive information with confidentiality
- Strong organizational and multitasking abilities
- Adaptability in a fast-paced work setting
- Excellent written and verbal communication skills
Skills
CommunicationExcel