Line Accountant
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Responsibilities
Financial Recording & Transaction Management
- Record daily financial transactions in line with approved accounting standards.
- Process invoices, receipts, payment vouchers, and petty cash transactions.
- Ensure all transactions are supported by complete and accurate documentation.
- Maintain up-to-date ledgers and journals, ensuring completeness and accuracy.
Banking & Reconciliation
- Prepare monthly bank, cash, and mobile money reconciliations.
- Track and reconcile advances and supplier accounts.
- Ensure timely follow-up and resolution of reconciliation variances.
Budgeting & Cost Control
- Support the preparation of departmental and project budgets.
- Track expenditure against budget lines and flag variances early.
- Provide cost analyses to guide procurement and operational decisions.
- Enforce financial controls to prevent overspending or misallocations.
Payroll & Statutory Compliance
- Assist with payroll processing and ensure timely payment of salaries.
- Prepare and remit statutory deductions, including PAYE, NSSF, SHIF, and AHL.
- Maintain updated payroll files, staff benefits, and deduction schedules.
Financial Reporting & Audit Support
- Prepare monthly, quarterly, and annual financial reports for management.
- Support internal and external audits by providing complete and verifiable financial documentation.
- Ensure reports meet donor, partner, and regulatory requirements.
Asset & Inventory Coordination
- Maintain updated asset registers and support periodic asset verification.
- Collaborate with procurement and store teams to track inventory movement and valuation.
Systems & Compliance
- Ensure adherence to internal financial policies and donor financial requirements.
- Maintain a high level of accuracy, transparency, and integrity in financial processes.
- Use the Odoo ERP system for financial entries, reconciliation, and reporting (training can be provided).
Minimum Qualifications
- Bachelor’s degree in Accounting, Finance, Commerce, or related field.
- CPA Section 2/3 and above. CPA(K) will be an added advantage.
- At least 4 years of hands-on accounting experience with community development projects in rural Kenya, preferably in NGOs or donor-funded projects.
- Proven experience with reconciliations, reporting, and financial controls.
- Proficiency in accounting software; knowledge of Odoo ERP is an added advantage.