Office Administrator

Description

Duties and responsibilities shall entail:

Administrative Coordination

• Provide executive and administrative support to Management.
• Coordinate meetings, workshops, conferences, and official events.
• Manage executive schedules, appointments, and travel arrangements.
• Prepare meeting agendas, documentation, and minutes.
• Follow up implementation of meeting resolutions and action points.

Records and Correspondence Management

• Manage incoming and outgoing correspondence.
• Maintain filing systems and electronic records.
• Ensure proper custody of organizational records and confidential information.
• Maintain document tracking and retrieval systems.
• Support records retention and archiving processes.

Customer Service and Stakeholder Support

• Receive visitors and respond to inquiries.
• Coordinate stakeholder communication and appointments.
• Provide customer service support and information to stakeholders.
• Maintain professional relationships with clients, suppliers, and partners.

Office Operations

• Coordinate office supplies and inventory management.
• Monitor office equipment and maintenance requirements.
• Support procurement and logistics processes.
• Manage petty cash records and administrative expenditures where applicable.
• Ensure efficient office operations and administrative support services.

Reporting and Compliance

• Prepare administrative reports and records.
• Support implementation of quality management systems.
• Participate in audits and implementation of audit recommendations.
• Maintain compliance with administrative procedures and organizational policies.
• Perform any other duties assigned by the supervisor.

Education

• Bachelor's Degree in Business Administration, Public Administration, Management, Social Sciences, or a related field plus a Diploma in Secretarial Studies.

More Details on Experience

• Minimum four (4) years relevant experience in office administration, executive support, records management, or administrative services.

Required

• Office administration and executive support skills.
• Records and document management skills.
• Communication and interpersonal skills.
• Organizational and time management skills.
• Customer service and stakeholder management skills.
• Integrity, confidentiality and professionalism.

Added Advantage

• ICT proficiency.
• Event coordination and report writing skills.