Office Administrators 6 Posts
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Industry Education / Teaching Founded 1980 Type Public Website http://www.kitalenationalpolytechnic.ac.ke Address P.O.BOX 2162-30200 Kitale,Kenya
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KNP/ADV/01/2026
Job Summary
- The Office Administrator will be responsible for providing efficient secretarial, clerical and front-office support to the respective department/office, ensuring smooth coordination of correspondence, records, scheduling and visitor management in line with public service standards.
Minimum Requirements
- Diploma in Secretarial Studies/Office Administration or its equivalent from a recognized institution.
- Proficiency in computer applications (Word processing, spreadsheets, presentation and internet/email packages).
- Certificate in public relations/customer care will be an added advantage.
- Knowledge of office and records management practices to public service standards.
Key Competencies and Skills
- Excellent organizational and time-management skills.
- Strong oral and written communication skills.
- High level of integrity, confidentiality and professionalism.
- Interpersonal and customer-care skills.
- Ability to work under minimal supervision and meet deadlines.
Key Responsibilities
- Manage correspondence, telephone calls, mail and appointments for the department/office.
- Maintain proper filing and records management (physical and electronic)
- Receive, screen and direct visitors and clients to an A
- Prepare minutes, memos, letters and reports as directed.
- Schedule and coordinate meetings, appointments and departmental calendars.
- Handle confidential departmental documents in line with records management policy.