Principal Office Administrator

Job Purpose

• To provide administrative support and office management to the Managing Director’s office.

Key Responsibilities

• Carrying out office administrative duties including arranging for meetings, managing the MD’s Bring Ups and tracking progress of various assignments;
• Drafting, transcribing notes, typing correspondences and reports;
• Handling and prioritizing all outgoing and incoming correspondence;
• Managing and screening phone calls and redirecting when appropriate;
• Monitoring and Requisitioning of office supplies and equipment;
• Maintaining an effective filing and record management system for the Executive office;
• Attending to internal and external customers/visitors;
• Managing office petty cash;
• Maintaining the itinerary and agenda for the Executive office;
• Coordinating the Executive office transport;
• Coordinating office maintenance;
• Disseminating memos reports and other communications to relevant staff;
• Handling and ensuring confidential documents are secure.

Qualifications & Skills required

•  Bachelor’s degree in any of the following disciplines:- Secretarial Studies; Business and Office Management or equivalent qualification from a recognized institution;
• Management course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications; and
• Cumulative service period of nine (9) years’ work experience, three (3) of which must have been at the grade of Senior Office Administrator or in comparable position;