Procurement Assistant

The Procurement Assistant supports day-to-day procurement operations by assisting in sourcing, order processing, documentation, and supplier follow-up. The role ensures timely availability of materials, accuracy in procurement records, and compliance with procurement procedures to support smooth operational performance.

Key Skills & Qualifications: Education and Experience

• Diploma or degree in Procurement, Supply Chain, Business Administration, or related field.
• Professional certification (KISM, CIPS) is an added advantage.
• 1-2 years' experience in procurement or supply chain (internship included).

Skills & Competence.

• Basic knowledge of procurement processes and ERP systems.
• Strong communication and negotiation support skills.
• Good analytical ability and attention to detail.
• Supplier follow-up & coordination
• Documentation accuracy

Key Roles Procurement Support & Planning

• Assist in preparing procurement plans and schedules based on departmental needs.
• Gather market information, quotations, and supplier data when required.
• Support compliance with company policies and procurement guidelines.

Supplier Sourcing & Coordination

• Assist in identifying and updating lists of approved suppliers.
• Request for quotations (RFQs) and compile price comparisons.
• Follow up with suppliers on deliveries, invoices, and documentation.

Order Processing & Inventory Coordination

• Receive and verify requisitions from user departments.
• Prepare draft purchase orders (POS) for review and approval.

Cost Monitoring

• Assist in collecting cost data for budgeting and reporting.
• Help identify cost-saving opportunities (discounts, consolidated orders).

Compliance, Documentation & Audit Support

• Maintain accurate procurement files and records (RFQS, POS, invoices, delivery notes).
• Ensure all documents meet audit and compliance requirements.
• Support supplier due diligence documentation.