Role Purpose:

To develop and maintain strong supplier relationships while supporting the sourcing and procurement of maize and pulses, ensuring the timely availability of high-quality raw materials at competitive prices to meet business and operational needs.

Key Duties and Responsibilities:

Sourcing, PR/PO Processing

• Plan, source and procure maize and pulses in line with business goals and objectives.
• Process maize and pulses orders in SAP and ensure timely issuance of POs.
• Monitor contract execution, termination, renewal or amendment of terms.
•  Ensure timely placement and confirmation of maize & pulses orders with liaison with logistics for timely shipment.

Grain Purchase Tracking and Reports

•  Keep track of local purchases and AFA allocations.
• Collate data on all maize & pulses purchases.
• Ensure timely completion of the monthly CMA Maize surveys.

Extended Producer Responsibility

• Collate data for extended supplier responsibility from all the plants.
• Prepare and submit monthly reports to KEPRO
• Ensure timely processing of purchase orders and payments to KEPRO to ensure Unga Holdings remains in good standing in regard to NEMA regulations.

Cost Management/ Negotiations

• Carrying out cost management to identify areas of potential cost reduction and analyze the impact of pricing changes for grains and pulses.
• Negotiating prices and terms of business with suppliers and review opportunities to make cost savings 

Inventory Management

• Liaising closely with department heads to plan maize and pulses procurement andinventory requirements.
• Reviewing of inventory module reports and controlling inventory levels to achieve optimal level in stocks at all times.

Supplier Relationship and Performance Management

• Work to build strong relationships with farmers, aggregators, and producers of maize & pulses for the right quality and fair purchase in sourcing.
• Negotiate farming contracting agreements with farmers.
• Coordinate the off-taker agreements with grain farmers, aggregators and producers to Ensure On Time In Full deliveries

Stakeholder Management

• Participate in the weekly planning and monthly formulation meetings.
• Building value managed relationships with suppliers of maize and pulses to maintain high service levels and achieve world-class performance with reference to quality, delivery, and pricing consistency.
• Maintaining working relationships with internal stakeholders and ensuring supplier satisfaction index is maintained at ≥95%.
• Ensure timely resolution of the supplier grievances.
• Ensure timely communication to suppliers including sharing bulk SMS.

Process compliance & Risk Management

• Monitoring contract execution, termination, renewal, or amendment of terms.
• Ensure compliance to Company purchasing policies and procedures in the end-to-end RMPM procurement process
• Ensure all company policies, standards & procedures are adhered to all the time (SHE, GMP, ISO, PaTaMu).
• Review, monitor, assess and mitigate key risks and opportunities in the overall procurement function. 

Job Requirements

Minimum Requirements:

• Degree in Business Management, supply chain – procurement/ purchasing and other related field. 
• Minimum of 5 years of procurement experience preferably in maize and pulses purchasing, aggregation and logistics.
• Computer literate with a working knowledge of SAP and Microsoft windows.
• Good understanding of SAP MM module an added advantage. 
• Membership of procurement professional bodies will be an added advantage (KISM/CIPS).

Key Attributes/ Competencies: 

• Negotiation skills 
•  Analytical skills 
•  Decision-making skills 
• Financial Acumen 
• Relationship Management skills 
• Communication skills 
• Professionalism 
•  Details and Results orientated 

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