Procurement Officer

Duties and Responsibilities are;

• Developing and implementing the institution procurement strategy to ensure timely procurement of goods and services.
• Present procurement reports to management to ensure proper recommendations on the gaps identified.
• Coordinate and monitor the implementation of the board procurement recommendations to ensure the implementation meets the set timelines and is compliant with the Public Procurement Act and Regulations.
• Coordinate the preparation of the procurement work plan to ensure the timely delivery of goods and services.
• Coordinate timely preparation of the institution procurement budget to ensure sufficient resources are allocated for the implementation of the procurement plan
• Ensure proper maintenance of records and documents for easy retrieval of the information when required.
• Monitor compliance with the relevant procurement laws and regulations in order to reduce exposure to risks associated with noncompliance.
• Review and approve invoices for payment to suppliers to ensure transparency in the payment of suppliers
• Perform due diligence on the suppliers shortlisted, in addition to the system checks, to ensure that institution's policies, and that have the capacity to deliver.
• Coordinate the training and development of the procurement staff to ensure they are competent for the delivery of quality services.
• Participate in the tender process to carry out tender evaluation in line with PPADA 2025 & Attendant Regulations 2020 in order to select the most qualified suppliers/service providers to contract.
• Supervises and allocates work to subordinates
• Ensure scheduling of quarterly & annual stock taking and coordinate its strict implementation.
•  Any other duties as may be assigned from time to time.

Job Holder Requirements and Qualifications.

•  A Bachelor degree in procurement and supplies, Bachelor of commerce, Business Administration or equivalent from recognized institution
• Must be licenced and active member of KISM
• Possess strong knowledge of procurement laws, regulations and best practices in Kenya.
• Excellent communication, negotiation and problem-solving skills.
• Computer literate and proficiency in Microsoft Office (Word, Excel, Powerpoint) and experience with supply chain management software.
• A minimum of 4 years' experience in supply chain management or procurement, preferably within an educational or public institution.