QSSK- Human Resources Assistant

Job Purpose

• The Human Resources Assistant will provide administrative support to the HR department and assist in the implementation of HR processes and programs. The role is ideal for a recent graduate or early-career professional looking to build experience in recruitment, employee records management, onboarding, training coordination, and general HR administration.

Key Responsibilities

Employee Onboarding & Records

• Support the onboarding process for new hires.
• Prepare employee files and maintain accurate HR records.
• Update employee information in HR systems and databases.
• Ensure all personnel documents are properly filed and maintained.

HR Administration

• Assist employees with routine HR inquiries and requests.
• Prepare HR letters, reports, and other administrative documents.
• Track employees’ leave records and attendance information.
• Support the preparation and organization of HR meetings and activities.

Learning & Development

• Coordinate training schedules and attendance records.
• Assist in organizing employee engagement and wellness initiatives.
• Maintain training databases and records.

Compliance & Policy Administration

• Ensure employee records comply with company policies and statutory requirements.
• Support HR audits and documentation reviews.
• Assist in communicating HR policies and procedures to employees.

Payroll Support

• Collect and compile monthly payroll input information.
• Liaise with employees regarding payroll-related documentation.

Qualification and Experience

Education

• Bachelor’s degree in human resource management, Business Administration, Commerce, Psychology, Social Sciences, or a related field.
• CHRP (Certified Human Resource Professional) qualification in progress is an added advantage.
• Membership or student membership with the Institute of Human Resource Management (IHRM), Kenya, is an added advantage.

Experience

• At least 1–2 yearsof relevant experience in HR, administration, internships, industrial attachment, or office support roles.
• Prior exposure to HR processes through internship or attachment will be an added advantage.

Required Skills and Competencies

Technical Skills

• Basic knowledge of HR practices and employment regulations.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong administrative and record-keeping skills.
• Ability to prepare simple reports and maintain databases.

Personal Attributes

• High level of integrity and confidentiality.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Positive attitude and willingness to learn.
• Ability to work effectively in a team environment.
• Good time management and multitasking skills.