QSSK-Purchase Officer- Import Procurement
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Industry Professional / Social Associations Founded 2006 Type Private Website qsourcing.com Address Muguga Oasis. Bohra Street,Westlands Nairobi, Kenya
View All Jobs at Q-Sourcing Servtec Group
Job Purpose
- To deliver measurable cost savings, ensure high supplier reliability, and maintain efficient procurement cycles while safeguarding uninterrupted production and adhering to organizational procurement policies, including legal, commercial, and risk compliance.
Key Responsibilities
Procurement & Vendor Management
- Procure MRO and spares, ensuring timely availability aligned with production plans.
- Identify, develop, and benchmark vendors; negotiate favorable pricing and commercial terms.
- Conduct vendor performance evaluation (defect rate, OTIF, cost, delivery, purchase return).
Contract Management
- Draft, evaluate, and finalize AMC, rate, and job/work contracts.
- Ensure legal, commercial, and risk compliance; monitor contract execution and closure.
Cost Optimization
- Conduct should-cost analysis and implement annual rate contracts.
- Identify cost-saving opportunities through alternate vendors, value engineering, consolidation, bulk buying, and localization/import substitution.
Process & Compliance
- Ensure adherence to procurement SOPs and maintain audit and statutory compliance.
- Document processes for audits/ISO.
Coordination & Reporting
- Collaborate with production, maintenance, stores, finance, logistics, and IT to ensure smooth PR to PO cycle.
- Prepare MIS reports, conduct spend analysis, and dispose of non-moving materials in a time-bound manner.
Productivity & Performance
- Deliver performance objectives set and institute immediate corrective action where performance is below par.
- Proactively manage own learning and development.
- Adhere to the annual leave plan agreed with the line manager.
- Adhere to HR policies.
Key Performance Indicators (KPIs)
- Procurement cost reduction: 5–7% YoY.
- Rate contract coverage: 95% of recurring services.
- PR to PO cycle time: ≤ 7–10 days.
- Stock-out incidents: Zero critical items.
- Vendor OTIF: ≥ 95%; Quality acceptance rate: ≥ 98%.
- Audit non-compliance cases: Zero major.
- PO accuracy (price, terms, tax): ≥ 99%.
- New vendor development: 5–10 per year.
Education
- Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Commerce, or a related field.
- Professional certification in procurement (e.g., CIPS) is an added advantage.