Reporting Officer - Horn of Africa Kenyan Nationals Only

Job Summary

• Reporting to the Country Director, you will be responsible for facilitating the coordination of high-quality and timely inputs for donor reports, assisting with grant management and communications tasks including the collection of success stories, and acting as a focal point for the consolidation of indicators and means of verification at the country level. You will work closely with colleagues at headquarters, including the Grants Officer, MEAL Manager, and Communications Officer. The successful candidate is expected to have excellent communication and writing skills in English, the ability to prioritize competing tasks, initiative, and attention to detail. The Reporting Officer position is an interesting, multi-disciplinary role, offering a unique opportunity to work in a close-knit team that is supporting safety and access in the NGO community

Main Responsibilities

• Track external reporting dates according to the contractual obligations of INSO and ensure timely communication of internal and external reporting deadlines with the Country
• Support the Country Director in consolidation and editing of the donor reports, proposals, and modification requests
• Regularly collect, write, and consolidate success stories through interaction with the field programme staff for both internal and external audiences, working closely with the Communications Officer for collecting external communication material
• Act as brand ambassador for the country office, guiding colleagues on donor and INSO visibility as well as brand application
• Facilitate content collection activities such as photoshoots and interviews, including administrative assistance and in-country coordination
• Maintain an output tracker and store means of verification, and support the field programme team with archiving and data cleaning
• Work with the country management team for grant opening, review, and close-out meetings, archiving the minutes of meetings and circulating action points
• Support the country director for archiving contract-related documents and internal materials

Mandatory Requirements

Essential

• 2-3 years of work experience, preferably with an NGO
• Advanced knowledge of MS Office applications including Word, Excel, PowerPoint
• Solid proposal development experience
• Excellent writing, reading, and speaking skills in English
• Bachelor’s degree in Political Science, International Relations, or a relevant social sciences
• Systematic, proactive, innovative, self-motivated, and detail-oriented

Desirable

• Familiarity with European and other donors, including ECHO, SDC, SIDA, SHF etc.
• Previous experience in grants, MEAL, or communication departments
• Understanding of the work and nature of NGOs

Core Competencies

• Communication – Communicates clearly, confidently and effectively with diverse stakeholders.
• Initiative – Takes ownership, shows proactivity and works effectively with limited supervision.
• Organisation – Prioritises tasks effectively and manages time and workload efficiently.
• Collaboration – Works constructively with colleagues and contributes positively to a team environment.
• Interpersonal – Builds positive, respectful and professional relationships with others.