Senior Assistant Office Administrator, Grade 7

Duties and responsibilities 

• Ensuring security of office equipment, documents and records; 
• Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office; 
• Planning and organizing meetings, workshop/conferences and seminars; operating office equipment; 
• Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments; 
• Handling protocols and confirming travel itineraries; and managing office petty cash.
• Guiding and supervising lower secretarial personnel.

Person Specifications

For appointment to this grade, an Officer must:

• At least four (4) years relevant work experience in public service or private sector.
• Minimum KCSE C- minus) or its equivalent
• Higher Diploma

Have passed the following examinations from the Kenya National Examinations Agency (KNEC)

• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
• Shorthand III (120 w.p.m
• Business English III/Communications I;
• Office Management III/Office Administration and Management III
• Secretarial Duties II;
• Commerce II;

Supervisory Course lasting not less than two (2) weeks from a recognized institution;

• Proficiency in computer applications;
• Proficiency in computer applications;
• Demonstrated results in management of office and administrative services.
• Good communication Skills
• Meet the provision of Chapter Six of Constitution

Key competencies and skills

• Strong analytical skills
• Communication skills
• Strategic and innovative thinking
• Strong interpersonal skills