Storekeeper

Job Purpose

• To receive, store, safeguard and issue inventory items while maintaining accurate stock records, ensuring optimal inventory levels and supporting efficient operations through effective stores management and inventory control.

Key Duties and Responsibilities

• Receive, inspect and verify goods delivered against purchase orders and delivery notes.
• Store inventory safely and in accordance with established storage procedures.
• Issue materials and supplies to user departments based on approved requisitions.
• Maintain accurate stock records using manual and computerized inventory systems.
• Monitor stock levels and notify the Purchasing/Procurement Officer of replenishment requirements.
• Conduct daily, weekly and monthly stock counts and reconciliations.
• Ensure proper stock rotation using the First-In, First-Out (FIFO) principle where applicable.
• Monitor expiry dates and recommend disposal of obsolete or expired stock in accordance with company procedures.
• Maintain cleanliness, orderliness and security of the stores.
• Prepare inventory reports, stock movement reports and stock variance reports.
• Investigate and report stock discrepancies, losses or damages.
• Support internal and external stock audits.
• Ensure compliance with inventory control procedures and company policies.
• Perform any other duties as may be assigned by the Purchasing/Procurement Officer or Procurement & Stores Manager.

Key Performance Indicators (KPIs)

• Accuracy of inventory records.
• Inventory variance levels.
• Number of stock-out incidents.
• Timeliness of issuing materials to user departments.
• Percentage of stock reconciliations completed on schedule.
• Compliance with inventory control procedures.
• Reduction in stock losses, damages and expiries.
• Accuracy and timeliness of inventory reports.
• Audit compliance relating to stores management.
• Cleanliness and organization of the stores.

Education, Skills and Experience

Must have:

• Diploma in Procurement and Supply Chain Management, Logistics, Stores Management, Business Administration or a related field from a recognized institution. Bachelor’s Degree will be an added advantage.
• Professional qualification in Procurement and Supply Chain Management will be an added advantage.
• Minimum of two (2) years' relevant experience in stores or inventory management, preferably in the hospitality industry.
• Proficiency in inventory management systems, ERP systems and Microsoft Office applications, particularly Microsoft Excel.