Accounts Payables Intern
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Industry Janitorial Services / Environment Founded N / A Type Private Website https://takatakasolutions.com/ Address Laikipia Townhouses No. 2 Laikipia Rd, Nairobi
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Job Description:
- Assist in receiving supplier invoices and verify completeness (supplier details, dates, descriptions, tax/WHT where applicable, approvals, and supporting documents).
- Perform basic matching checks (invoice vs PO/quotation vs delivery note/GRN/service confirmation) and escalate gaps for resolution.
- Ensure invoices are posted daily in QuickBooks/ERP to the correct supplier, account, cost center/project, and tax treatment.
- Maintain an invoice control log to ensure no invoices are missed and all are captured within cut-off timelines.
- Update relevant payables trackers on a daily/weekly basis.
- Ensure every payment entry in the trackers has relevant support linked/attached (invoice, approval, POP, WHT details, etc.).
- Support timely petty cash processing upon approval and post petty cash transactions correctly.
- Maintain a well-organized filing system (physical and soft copies) for invoices, approvals, POPs, and reconciliations for audit readiness.
- Ensure all transactions are compliant with internal approval matrices and escalate policy breaches.
Minimum Requirements:
- Diploma/Degree in Commerce, Finance, Business Management/Administration, or related field.
- Professional membership/qualification: CPA II and above or ACCA (or equivalent) will be an added advantage.