Legal Assistant Estate Planning, Probate Guardianship Bilingue

Position Summary

• The legal assistant provides administrative and case-related support to attorneys, helping to keep matters organized, clients informed, and deadlines met. The ideal candidate has prior experience in a law firm, manages routine responsibilities autonomously, and demonstrates sound judgment in identifying matters that require an attorney’s attention.

Key Responsibilities

• Provide administrative and operational support to attorneys in case management.
• Draft, review, and organize legal documentation and correspondence.
• Manage calendars, hearings, meetings, appointments, and deadlines.
• Maintain professional communication with clients regarding documentation, scheduling, and case follow-ups.
• Assist with opening new files and gathering required information.
• Manage and maintain electronic case files and records.
• Coordinate meetings, calls, and other activities related to legal matters.
• Monitor emails, correspondence, and tasks to ensure timely follow-through.
• Assist with administrative processes, billing, and time entry.
• Track deadlines and pending tasks, providing proactive follow-ups to attorneys.
• Ensure the confidentiality of client and firm information.
• Provide general administrative support as needed by the legal team.

Essential Requirements

• 2–4 years of experience as a Legal Assistant in a law firm (Mandatory)
• Advanced English proficiency (B2+/C1 level) (Mandatory)
• Experience in Estate Planning, Guardianship, Probate/Inheritance Litigation, and/or Elder Law (Mandatory)
• Experience using Clio (essential requirement)
• Solid knowledge of legal office procedures and client communication
• Proficiency in Microsoft Office, Outlook, PDF formatting, and document management tools
• Ability to independently manage multiple priorities and deadlines

Ideal Candidate Profile

• The successful candidate must be professional, proactive, organized, and responsive, with an appropriate level of assertiveness. They should be able to communicate confidently with both attorneys and clients, anticipate needs, track tasks without requiring constant reminders, and take ownership of their responsibilities—seeking guidance when necessary.