Principal Office Administrator

Duties and Responsibilities

• Coordinating, organizing and prioritizing office activities and operations to enhance efficiency and compliance;
• Managing agendas, travel arrangements and appointments;
• Tracking and managing stocks of office supplies and place orders when necessary, from the System;
• Coordinating the preparation and implementation of the annual departmental work plans, budget and procurement plan;
• Supervising administrative staff and assign responsibilities to ensure performance;
• Preparation of agendas, travel arrangements and appointments;
• Tracking of incoming and outgoing mails and follow-up on actions taken;
• Planning and managing Meetings with internal and external customers;
• Scheduling and updating the Office diary;
• Maintaining proper Filing System for all office records;
• Contributing to the integrity of all internal information systems as required, by maintaining data through timely updates and revision of information where required.

Requirement for Appointment

• Cumulative service period of nine (9) years’ relevant work experience, three (3) of which must have been at the grade of Senior Office Administrator Officer KICD Grade 6 or comparable position;
• Bachelor’s Degree in any of the following fields: - Secretarial Studies or in Business and Office Management or equivalent qualification from a recognized institution; OR
• Bachelor’s degree in Social Sciences plus a Diploma in Secretarial Studies from the Kenya
• National Examinations Council (KNEC) or equivalent qualification form a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized Institution;
• Shown merit and ability as reflected in work performance and results; and
• Proficiency in computer applications