Person Specifications (Education, Experience & Competencies) 

• Bachelor's degree in any of the following disciplines: Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Management, Procurement, Commerce (Supplies Management Option), Business Administration (Supplies Management Option), or equivalent qualification from a recognized institution;
  Proficiency in computer applications.

Key Responsibilities:

• Collecting, collating and compiling data to inform supply chain management policies, strategies, frameworks, work plans, legislation, guidelines, procedures, regulations, norms, standards and programmes;
• Receiving and processing suppliers' invoices for payment;
• Controlling stock and inventory;
• Updating stock control cards;
• Monitoring re-order levels of stock items;
• Preparing procurement specifications;
• Inspecting condition of goods received;
• Preparing local purchase orders and local service orders;
• Checking and verifying issue notes and invoices;
• Receiving and opening tenders and quotation documents;
• Providing support in the preparation of annual procurement and disposal plans;
• Implementing the Public Procurement and Asset Disposal Act and other government regulations relating to supply chain management;
• Preparing documents for supply chain management committees;
• Safeguarding procurement and disposal documents and records in accordance with the Public Procurement and Asset Disposal Act, 2015;
• Procuring goods, services and works;
• Updating an inventory of procured equipment, services, vehicles and any other related machinery, goods and works;
• Undertaking market surveys to ascertain value for money for all procurement of goods, services and works;
• Identifying areas of risk in the department;
• Implementing the department's charter;
• Promoting Business Process Re-engineering (BPR);
• Implementing the business continuity plan for the department;
• Fostering a corporate culture that promotes ethical practices and good corporate citizenship; and
• Ensuring issues are made on a first-in-first-out basis.

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