About this role
Job Purpose Responsible for provision of secretarial services in an effective and efficient manner throughout the Authority. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Supporting implementation of policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services; Taking oral dictation and preparing responses to simple routine correspondences; Maintaining an up to date filing system and ensuring security of office records, equipment and documents; Maintaining office diary, appointments and travel itinerary; Answering and directing phone calls; Collecting and collating data for developing internal and external reports and ensuring security, integrity and confidentiality of data; Operating office equipment; and Attending to visitors/clients. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following Qualifications: Served for a minimum period of three (3) years, at the grade of Assistant Office Administrator III or in a comparable and relevant position; Diploma in Secretarial Studies from the Kenya National Examination Council or equivalent qualifications from a recognized institution; OR Business education single and group certificate stages I, II and III from Kenya National Examination Council in the following subjects:- Shorthand III (100 w.p.m.) Typewriting III (50 w.p.m.) / Computerized Document Processing III; Business English III/Communication II; Commerce II; Office Management III/Office Administration and Management III; and Secretarial Duties II; and Proficiency in Computer applications. go to method of application »